Executive Assistant

Location US-PA-Coraopolis
ID
2022-2436
Category
Sales
Type
Full Time

Overview

Position Summary

Mortgage Connect is looking for a remote Executive Assistant. The Executive Assistant is responsible for administrative tasks as assigned, including initiating correspondence to clients, coordinating calendar events, acting as liaison with clients and internal management, assisting with travel arrangements, and event coordination.

 

Essential Duties and Responsibilities

  • Manage complex office administrative work requiring the use of independent judgment and discretion.
  • Prepare/Send Outlook notices for appointments, conference calls and meetings as requested. Update Outlook calendars for executive
  • Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations, as requested
  • Coordinate travel arrangements, including flights, rental cars, and hotels
  • Secure off site meeting rooms, conference facilities, and catering services as requested.
  • Troubleshoot technical difficulties with existing office equipment, including computers and phones, with the appropriate Mortgage Connect personnel (Help Desk, Administrative, HR, etc.)
  • Track updates that are submitted by executives on a recurring basis as well as special documents
  • Serving as a communication liaison for executives
  • Receive and appropriately channel telephone calls for executives
  • Prepare for and participate in departmental conference calls: preparing agenda, meeting documents, meeting minutes, etc.
  • Prepare and submit presentations, items for mailing and overnight packages as requested
  • Maintain complete confidentiality and privacy of departmental matters
  • Complete all assignments in a timely manner
  • Complete any additional tasks and assignments as requested
  • Prepare monthly expense reports, both for cash reimbursement as well as AMEX charges.

Qualifications

· High-School Diploma or Equivalent, College Degree Preferred

· 3-5 Years Executive Assistant experience required

· Ability to Work in Fast-Paced Environment and Meet Deadlines

· Strong Customer Service Focus

· Clear Verbal and Written Communication Skills

· Capability to Work both Independently and as part of a Team

· Problem-Solving Mindset with Ability to Multitask

· Familiarity with Computers, including Microsoft Office and Typing, min. 50 wpm

· Office hours, 9:00am to 5:30pm, Monday through Friday, nights and weekends often required.

 

Language Skills

· Excellent written and verbal communication skills

· Ability to read, analyze and interpret common technical reports, and documentation

· Present information to executive and senior management teams, sales department, internal groups and/or clients

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

 

· While performing the duties of this job, the employee must be able to remain in a stationary position for extended periods of time; occasionally move about the office to access file cabinets, office machinery etc.; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; ascend and descend stairs; communicate and converse with clients and co-workers

· The employee must occasionally lift and/or move up to 25 pounds

· Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

 

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

· While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time

· The noise level in the work environment is usually moderate

 

Salary: $70,000 -$90,000/ annually

 

All onboarding employees will be required to complete a pre-employment background check and drug screening.

 

We are an Equal Opportunity/Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.

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