As an Executive Assistant, you are responsible for administrative tasks as assigned, including initiating correspondence to clients, ordering supplies, acting as liaisons with clients, vendors, and internal management and assisting with travel arrangements. In addition, you will complete filing and answer inbound and outbound (email and fax) communication for assigned department/executives.
Responsibilities
- Prepare/Send Outlook notices for appointments, conference calls and meetings as requested. Update Outlook calendars for executives
- Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations, as requested
- Prepare monthly expense reports, both for cash reimbursement as well as AMEX charges.
- Secure off site meeting rooms, conference facilities, and catering services as requested.
- Coordinate travel arrangements, including flights, rental cars, and hotels
- Track updates that are submitted by executives on a recurring basis (i.e. Monthly Management Report) as well as special documents
- Serving as a communication liaison for executives
- Receiving and appropriately channel telephone calls for executives
- Prepare for and participating departmental conference calls: preparing agenda, meeting documents, meeting minutes, etc
- Maintain complete confidentiality and privacy of departmental matters
- Complete all assignments in a timely manner
- Complete any additional tasks and assignments as requested
Qualifications
- College degree or Equivalent
- 5+Years Administrative Experience
- Strong Customer Service Focus
- Clear Verbal and Written Communication Skills
- Ability to Work in Fast-Paced Environment and Meet Deadlines
- Capability to Work both Independently and as part of a Team
- Problem-Solving Mindset with Ability to Multitask
- Strong familiarity with Microsoft Office and Typing, min. 50 wpm
- Travel required - 5% of the time for annual conferences
All onboarding employees will be required to complete a pre-employment background check and drug screening.
We are an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws. Mortgage Connect is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact HR@mortgageconnectlp.com
